What is the Budget and Facility Planning Committee?
The Budget and Facility Planning Committee is a subcommittee of the President’s Cabinet. NOCE’s mission and decision-making criteria shall be reviewed annually and approved by the President’s
Cabinet. These two items will be the basis for discussion and decisions related to the budget
process. Funds shall be allocated to support the priorities of these plans.
The primary function of the Budget and Facility Planning Committee is to facilitate program plans
reviewed by the President’s Cabinet and establish priorities consistent with NOCE’s mission and
strategic plan and make recommendations to the President’s Cabinet regarding matters related to
NOCE’s fiscal resource allocation.
Procedures:
- The Budget Committee shall establish budget parameters, guidelines, and timelines for
budget development consistent with District timelines. - The president directs the planning process, which will consider the students’ needs, available resources, and staff allocations.
- NOCE programs shall identify budget priorities and send them to the Committee, which shall focus on the overall budget and student success.
- The respective constituencies shall review proposed budget allocations and priorities. Input from the representatives of these constituencies shall be considered prior to final recommendations.
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The function of the Budget and Facility Planning Committee is to:
- Develop committee operating practices and revise practices, if needed.
- Recommend NOCE’s preliminary budget.
- Consider updated budget information and make final budget recommendations, if needed.
- Review and approve budget allocation and funding requests for Lottery funds and Instructional Equipment funds.
- Participate in the gathering and dissemination of financial resources and expenditures.
- Review and prioritize proposed unbudgeted expenditure requests.
- Develop a prioritized list of recommended additional expenditures should revenues exceed planned costs.
- Develop a contingency plan, recommending expenditure reductions in the event of budget cuts.
- Conduct a regular budget process evaluation; if necessary, modify the process in a manner consistent with shared governance policy and law.
- Position management: identify and/or prioritize classified and management position needs and make recommendations to the President.
- Serve as a forum for facility activities and reporting.
Download the Budget and Facility Planning Committee Charter
Budget and Facility Planning Committee Information:
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Committee Composition
The membership composition has representation from multiple constituencies, including faculty, classified staff, management, and students.
Chair: Director, Administrative
Services Voting Membership:
- Vice President appointed by the President
- Two Managers appointed by the NOCE Management Team
- Two Classified Staff appointed by CSEA Executive Board
- Two Faculty Representatives of the NOCE Academic Senate
- One or two Student Representatives from the student leadership program
In the event of a vacancy, a new committee member will be appointed by the appropriate body.
Alternates: Any Committee member may designate an alternate to speak on behalf of the member when the member anticipates an absence. Notice of alternates must be sent by the member to the Director, Administrative Services prior to the Committee meeting. Alternates may participate in consensus activities.
Resource Personnel: Representatives from categorical programs and other staff with specialized knowledge or expertise. These are non-voting members.
All meetings are open to the entire NOCE community, and all are encouraged to participate in the discussion.
Term of Office: The term for Management (including Vice President), CSEA, and Faculty representatives will be two years. Student representatives will serve a one-year term on the committee. Reappointment of members who have served is allowed at the discretion of the appointing body.
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Member Responsibilities
Members are responsible for Committee members are responsible for disseminating and collecting information on meeting agenda items to appropriately represent the views of their respective constituent groups. Each Committee member will be assumed to be speaking for their constituent group unless an announcement to the contrary is made.
Member responsibilities at a minimum include:
- Attendance at all meetings or provision of an informed alternate
- Preparation for meetings (reading items distributed to members prior to the meeting)
- Completion of assignments made at the meetings
- Thorough and open communication with the constituent group being represented
The Chair of the Budget and Facility Planning Committee, in consultation with all members, shall establish the agenda. The chair will solicit input from all segments of the NOCE Division for planning and budget purposes.
To promote integration of planning and budget processes, the Director of Administrative Services shall attend Council on Budget and Facilities (CBF).
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Member List
Committee Chair: Terry Cox
More information is coming soon!
Meeting Information:
The Budget and Facility Planning Committee will meet monthly on the last Wednesday of the month during the academic year from 3 p.m. – 4:30 p.m. at the Anaheim Campus and via Zoom. Adjustments are made for holidays.
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Meeting Information
Meets monthly on the last Wednesday of the month during the academic year from 3 p.m. – 4:30 p.m. at the Anaheim Campus and via Zoom. Adjustments are made for holidays.
- Special business meetings shall be announced and held on campus as needed.
Decision-making:
To start the voting process, quorum must be met. Quorum is met when one representative from each constituent group is present (i.e.,1 Academic Senate representative, 1 NOCE Management Team representative, 1 CSEA representative). Student representatives will serve and vote in an advisory capacity.
The committee will use the consensus method for decision-making. The process for consensus will be:
- Thumb up/yes – Agree
- Thumb sideways/abstain – Can live with the decision
- Thumb down/no – Disagree
If anyone is thumbs down, the discussion will continue. On the occasion when a total consensus is not reached, the committee chair will take the recommendation under consideration and make a decision, stating that the committee could not reach a consensus on the issue.
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Communications
To ensure that all employees can access information on the issues under consideration and are able to provide input or participate in meeting discussions, the Budget and Facility Planning Committee will maintain a SharePoint site. (Contact Director, Administrative Services for access)
The Budget and Facility Planning Committee chair will provide updates to President’s Cabinet.
Meeting Agendas:
- 2024 Agenda
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2025 Agenda
January 22, 2025 (note the 4th Wednesday of the Month since the Lunar New Year Holiday on January 29, 2025)
February 26, 2025
March 26, 2025
April 30, 2025
May 21, 2025